Monday, September 29, 2008
AGM, ROC & ROS
Today I saw an email reminding all members of
Bayan Baru Toastmasters Club that October 2 meeting will be held at Sunflower Training Center, I-Avenue which is opposite Komplexs Bukit Jambul.
Usually we meet on the 1st and 3rd Thursday 8pm of every month at Penang Skills Development Center (PSDC) which is located the Bayan Lepas FIZ on the way to the airport, near the famous Penang Snake Temple. But as October 2 falls on on Hari Raya, a public holiday, so PSDC is closed.
It is the tradition of Bayan Baru Toastmasters Club (BBTMC) to never cancel or postpone a club meeting, rain or shine or if it falls on a public holiday. There was even a meeting early this year on February 7 which was the first Day of Chinese New Year. I did not attend but other members did.
A member even invited their outstation friends who returned back to Penang for CNY to join the meeting for fellowship and eating CNY goodies during breaktime.
The email also reminded members there will be an adjourned AGM to accept the Treasurer's report. As Bayan Baru Toastmasters Club is a community club, the club has been submitting the Elected Officers List and AGM minutes to the Registrar of Society every year.
Therefore, any Toastmasters club in Malaysia should either be registered as a company Club under ROC or registered under ROS. If your club is neither ROS or ROC registered yet, do it asap. Otherwise, your meeting can be considered illegal.
On the same subject, our District 51 is part of Toastmasters International which registered in California, USA. But District 51 cannot be registered in Malaysia as it is part of Toastmasters International.
If you are the Area Governor or Division Governor or District Officer calling for any meeting or holding any speech contest or installation dinner, technically, you should ask your Club to be the host. Invite the Club President to open and close the event. This has not been happening lately.
What about the quorum?
It is a simple majority based on current number of paid membership at TI WHQ.
If a new member pays to the club but the Club has submitted payment to TI WHQ yet, that member is still not a member of good standing yet. And cannot be counted in the quorum nor take part in any speech contest. So ensure that new membership payment are prompted submitted - just pay online.
Consider doing all extras above as part of your learning to be a better communicator and leader! Then it is not so bad, it can be fun.